Privacy Policy

1. Introduction

Meditech Staffing LLC ("Company," "we," "us," or "our") is committed to protecting the privacy and security of all information we collect. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you visit our website at meditechstaffingllc.com or contact us about our revenue cycle management (RCM) and medical billing services.

By using our website or submitting your information through our contact form, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use our website.

2. Information We Collect

We collect information that you voluntarily provide to us, as well as certain information automatically collected through standard web technologies.

Information You Provide Directly:

• Name and professional title
• Business email address
• Business phone number
• Practice or organization name
• Medical specialty
• Type of service requested
• Content of your inquiry or message

Automatically Collected Information:

• IP address and general geographic location (city/region level)
• Browser type and version
• Pages visited and time spent on our website
• Referring website or search engine
• Device type (desktop, mobile, tablet)

Note: Our website contact form is intended for business-to-business inquiries from healthcare practice administrators, physicians, and practice managers. We do not intentionally collect personal health information (PHI) from patients through this website.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To respond to your inquiry and provide information about our services
• To schedule consultations or follow-up communications
• To send you relevant information about medical billing, coding, or RCM services you have requested
• To improve our website content and user experience
• To comply with applicable laws and regulations
• To prevent fraud and protect the security of our systems

We will not use your information for purposes beyond those listed above without first obtaining your consent.

4. How We Share Your Information

Meditech Staffing LLC does not sell, rent, or trade your personal information to third parties for their marketing purposes. We may share your information only in the following circumstances:

• Service Providers: We may share information with vetted third-party providers who assist us in operating our website, conducting our business, or servicing you (e.g., email delivery, web hosting, CRM software), subject to confidentiality agreements.
• Legal Compliance: We may disclose information when required by law, legal process, or government authority, or to protect the rights, property, or safety of our company, clients, or the public.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, subject to applicable privacy protections.

5. HIPAA & Protected Health Information

Meditech Staffing LLC operates as a Business Associate under the Health Insurance Portability and Accountability Act (HIPAA) in connection with the services we provide to healthcare practices. Any Protected Health Information (PHI) that we access, process, or store on behalf of our clients as part of our RCM and billing services is handled in strict accordance with HIPAA requirements and our executed Business Associate Agreements (BAAs).

Important: This Privacy Policy governs information collected through our website and marketing activities only. PHI processed as part of client billing services is governed by separate contractual agreements and HIPAA regulations.

6. Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. These may include:

• Essential Cookies: Required for basic website functionality.
• Analytics Cookies: Help us understand how visitors interact with our website (e.g., Google Analytics, Microsoft Clarity).
• Advertising Cookies: May be used to serve relevant ads through platforms such as Microsoft Advertising and Google Ads.

You may control cookie settings through your browser preferences. Disabling certain cookies may affect website functionality. You can also opt out of interest-based advertising through the Digital Advertising Alliance opt-out tool.

7. Microsoft Advertising & Third-Party Ad Networks

We may use Microsoft Advertising (Bing Ads) and other advertising platforms to promote our services. These platforms may use cookies or pixel tags to serve ads based on your prior visits to our website. Microsoft's use of advertising data is governed by the Microsoft Privacy Statement.

You can opt out of Microsoft's personalized advertising at any time by visiting Microsoft's privacy settings or the Digital Advertising Alliance opt-out page.

8. Data Retention

We retain personal information collected through our website contact form for as long as necessary to respond to your inquiry and maintain records of our communications, generally no longer than 3 years unless a business relationship is established, in which case we retain records for the duration of the relationship and as required by applicable law.

9. Data Security

We implement industry-standard administrative, technical, and physical security measures to protect your information from unauthorized access, disclosure, alteration, or destruction. These measures include SSL/TLS encryption for data transmitted through our website, access controls, and secure data storage practices.

However, no method of internet transmission or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

10. Your Rights & Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your personal information, subject to legal obligations.
• Opt-Out: Opt out of marketing communications at any time by replying "UNSUBSCRIBE" to any email or contacting us directly.

To exercise any of these rights, please contact us using the information in Section 13.

11. Children's Privacy

Our website and services are intended for healthcare business professionals and are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a minor, we will promptly delete it.

12. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last Updated" date at the top of this page. Your continued use of our website after any changes constitutes acceptance of the revised Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: